Executive Assistant To Director Job – Palsana, Surat

Annual Salary ₹ 300000 - 360000 INR
Experience 1 Year - 2 Years
Location , Surat, 394317
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Additional Details

Designation Executive Assistant To Director
Function Area Admin
Industry Textiles
Job Type Full-time | 10:00am-07:00pm
Benefits Based On Performance
Posted On September 18, 2021
Company Private
Educational ANY
Desired Skills Management Skills, Problem Solving, Administrator, Communication Skills, Management,
Qualifications Graduate
Responsibilities Acting as the point of contact between the executives and internal or external colleagues. Organising meetings and booking meeting rooms. Handling correspondence directed to managers

Job Description

Job Description:
• To provide full PA duties for the Managing Director

• To provide administrative support to the Team

• To provide high quality documents, reports and presentations and in particular to provide timely and accurate minutes of meetings

• To manage the day to day relationship with clients, office staff, organizing meetings, liaising etc.

• To organize and/or oversee events.

• Organisation of diary activities, ensuring they are well prepared for meetings

• Liaising with clients, suppliers and other staff

• Scheduling of meetings, preparation of agendas, co-ordination of attendance and accurate and timely minute taking for internal and external meetings

• Owning the agenda for meetings, liaising with on items to include and ensuring that regular agenda items are scheduled according to the correct cycle

• Completing tasks as required by the MD

• Event Management

• Producing high quality documents, briefing papers, reports and presentations

• Screening phone calls, enquiries and requests, and handling them when appropriate

• Meeting and greeting clients at all levels of seniority

• Organise conference bookings and travel arrangements

• Any other duties as required

Experience and skill-set to include the following

• A positive and enthusiastic approach

• A confident character with experience of operating effectively at a junior and senior level and manage upwards when required

• Self-starter who is comfortable working without close supervision and using their initiative; is able to identify ways of improving efficiency

• Experienced practitioner with excellent communications skills, both written and verbal

• Ability to quickly build good working relationships at all levels and collaborate effectively with a range of internal/external contacts

• Displays tact and diplomacy, dealing discreetly with confidential information

• Displays attention to detail

• Good organisational skills are critical along with the ability to prioritise workloads and manage time successfully

• Excellent administration skills required with experience in devising and developing project management frameworks and tracking progress against milestones

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