Additional Details
| Designation |
Executive Assistant To Director |
| Function Area |
Admin |
| Industry |
Textiles |
| Job Type |
Full-time | 10:00am-07:00pm |
| Benefits |
Based On Performance |
| Posted On |
September 18, 2021 |
| Company |
Private |
| Educational |
ANY |
| Desired Skills |
Management Skills, Problem Solving, Administrator, Communication Skills, Management, |
| Qualifications |
Graduate |
| Responsibilities |
Acting as the point of contact between the executives and internal or external colleagues. Organising meetings and booking meeting rooms. Handling correspondence directed to managers |
Job Description
Job Description:
• To provide full PA duties for the Managing Director
• To provide administrative support to the Team
• To provide high quality documents, reports and presentations and in particular to provide timely and accurate minutes of meetings
• To manage the day to day relationship with clients, office staff, organizing meetings, liaising etc.
• To organize and/or oversee events.
• Organisation of diary activities, ensuring they are well prepared for meetings
• Liaising with clients, suppliers and other staff
• Scheduling of meetings, preparation of agendas, co-ordination of attendance and accurate and timely minute taking for internal and external meetings
• Owning the agenda for meetings, liaising with on items to include and ensuring that regular agenda items are scheduled according to the correct cycle
• Completing tasks as required by the MD
• Event Management
• Producing high quality documents, briefing papers, reports and presentations
• Screening phone calls, enquiries and requests, and handling them when appropriate
• Meeting and greeting clients at all levels of seniority
• Organise conference bookings and travel arrangements
• Any other duties as required
Experience and skill-set to include the following
• A positive and enthusiastic approach
• A confident character with experience of operating effectively at a junior and senior level and manage upwards when required
• Self-starter who is comfortable working without close supervision and using their initiative; is able to identify ways of improving efficiency
• Experienced practitioner with excellent communications skills, both written and verbal
• Ability to quickly build good working relationships at all levels and collaborate effectively with a range of internal/external contacts
• Displays tact and diplomacy, dealing discreetly with confidential information
• Displays attention to detail
• Good organisational skills are critical along with the ability to prioritise workloads and manage time successfully
• Excellent administration skills required with experience in devising and developing project management frameworks and tracking progress against milestones
