Deputy Company Secretary Job – Bardoli, Surat

Additional Details

Job Description

Report to the chairman and often liaise with board members
Organise and prepare agendas and papers for board meetings, committees and annual general meetings (AGMs)
Take minutes, draft resolutions, and lodge required forms and annual returns with Companies House
Follow up on actions from meetings
Oversee policies, making sure they are kept up to date and referred to the appropriate committee for approval
Maintain statutory books, including registers of members, directors and secretaries
Deal with correspondence, collate information and write reports, ensuring decisions made are communicated to the relevant company stakeholders
Contribute to meeting discussions as and when required, and advise members of the legal, governance, accounting and tax departments of the implications of proposed policies
Monitor changes in relevant legislation and the regulatory environment and take appropriate action
Liaise with external regulators and advisers, such as lawyers and auditors
Take responsibility for the health and safety of employees and manage matters related to insurance and property
Develop and oversee the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements
Pay dividends and manage share option schemes
Take a role in share issues, mergers and takeovers
Maintain the register of shareholders and monitor changes in share ownership of the company - in a publicly listed company
Monitor the administration of the company's pension scheme - may be a requirement in some smaller companies